Laser Printers Cincinnati

4 Key Benefits of New Office Equipment

Everyone loves new equipment; there’s an excitement about using something for the first time. While new laser printers and Ricoh copiers are fun, sometimes they’re also necessary. Here are four reasons you should consider new office equipment.

1. Increased Productivity

Are you avoiding the printer? If so, it’s easy to imagine that there are a lot of people in your office who try to avoid interacting with your office equipment. If this is the case, then people probably aren’t being as productive as they could be. New equipment that works is bound to help people get more done.

2. Energy Efficient

We can’t physically see how printers consume energy so we might forget that an older printer is not sustainable. If you’re looking to increase energy savings and create a more green office environment, replacing old devices is a great place to start. New printers and copiers are made to use as little energy as possible.

3. Quality Documents

If you are putting up with smudged, low-quality prints, you’re not alone. Many companies deal with low-quality printing regularly. If you’ve called in a service person for maintenance and followed cleaning instructions, it might be time to throw in the towel. A new printer will produce documents that your business is proud to pass on to clients or vendors.

4. Ease of Use

If your office equipment is outdated, it can be frustrating to work with. People are beginning to work in a mobile setting and should be able to print wirelessly or through your network. Invest in the future of your business by updating your software.

Sometimes all we need is a little push to make a change. If your office equipment is slowing down your productivity and not producing quality documents, it’s time […]

Increasing the Life Expectancy of Your Print Equipment

Investing in print equipment is no small matter. When you pick a device for your office, you are buying a machine you hope to last a long time. You may think you’re doing enough by scheduling regular maintenance appointments, but there is, even more, you can do to ensure your equipment has a long, efficient life.

Here are four tips for lengthening your printer’s lifespan:

1. Train Your Staff

A common error in offices is the lack of training for employees that use your print equipment. When left to learning a device by themselves, they might perform basic functions incorrectly that could lead to damage and wear on your printer.

Employees should even be trained on how to use your device’s most basic functions. This includes powering on and off the machine, reloading paper products, and replacing toner or ink. This training should also include covering the features associated with your device, like if it is a multifunction machine.

2. Designate a go-to Operator

One staff member should be trained for troubleshooting or training advanced functions. They should be knowledgeable of all aspects of the printer, giving your office an in-house professional who can assist printer use.

3. Use Quality Supplies

Quality is probably a top priority for your business’ prints. To see quality prints, you need to use quality supplies. Be sure to use the manufacturer’s recommended paper, ink, and toner to see your printer operate as long as possible. Low-quality supplies might have a more appealing price tag, but they will hurt your printer in the long run.

4. Keep Operations Clean

Keeping your printer in a clean environment will help ensure its longevity. Making sure that employees don’t use the device with dirty or sticky fingers will ensure that your device is kept clean from dirt and gunk. Regularly cleaning and dusting your printer’s surfaces and trays will keep […]